SubPool for Public Schools
Public school districts spend hundreds of thousands of dollars every year on staffing agency markups for substitute teachers. That money never reaches a classroom.
SubPool helps public school districts build their own substitute teacher roster, attract quality subs to their area, and manage absences through the Subbey app. Lower costs. Better coverage. A simpler experience for administrators, teachers, and substitutes.
98,000+
Public Schools in the U.S.
13,000+
Public School Districts
$200–$300
Typical Agency Daily Rate
50%
Goes to Agency Markup
The Substitute Staffing Problem in Public School Districts
Public school districts have the highest substitute teacher demand in the country. They also have the most expensive solutions. Here is what most districts are dealing with right now.
$1M+
Annual agency spend for a 100-school district
A district using 25 subs per day at a $260 agency rate spends over $1 million per year on substitute staffing alone. Roughly half of that is markup that never reaches the classroom or the substitute teacher.
30%
Of sub requests go unfilled nationally
Even with agency contracts in place, public school districts routinely fail to cover absences. Classrooms get split, administrators get pulled to teach, and instruction time is lost. The agency model is not solving the coverage problem.
6 AM
When the daily scramble begins
Most teacher absences are reported in the early morning hours. Without an automated system, administrators spend the first hour of every day on phone calls and texts trying to find coverage instead of running their schools.
Where Your Substitute Budget Actually Goes
When you hire a substitute through a staffing agency, half of what you pay never reaches the person standing in front of your students.
Through a staffing agency
Sub receives
$130
Agency keeps
$130
With SubPool + Subbey
Sub receives
$130
Agency markup
$0
How Much Could Your District Save?
Enter your district's numbers to see how much you spend on staffing agency markups each year and what you would save by building your own substitute pool through SubPool.
Agency cost / year
$2,106,000
Direct cost / year
$1,053,000
Annual savings
$1,053,000
50% of your annual substitute budget is agency markup. That is $1,053,000 per year that could stay in your district or go toward higher sub pay to attract better candidates.
Built for Public School Administrators, Teachers, and Substitutes
Subbey is the substitute management app that everyone in your district will actually love using. Here is what each audience gets.
For District Administrators
See coverage across every school at a glance
Public school districts manage dozens or hundreds of buildings. Subbey gives you a holistic view of every absence and every confirmed substitute across the entire district in real time. No more spreadsheets, phone trees, or chasing down information. You know exactly which classrooms have coverage and which ones still need a sub.
For Teachers
Find a sub in a few clicks, offer to preferred subs first
Teachers have substitutes they trust. With Subbey, they can offer the job to those preferred subs first before it goes out to the broader district roster. The whole process takes a few clicks and less than a minute. No phone calls, no morning scramble, no guessing whether the classroom will be covered.
For Substitutes
Book jobs with one tap
Substitute teachers receive an instant notification when a job is available. They see the school, the date, the grade level, and the pay. One tap to accept. No phone calls, no emails, no waiting for a callback from an agency. It is the fastest way for subs to book work, which is exactly why quality candidates love using it.
How Public School Districts Get Started with SubPool
Talk to our team
We start with a conversation about your district. How many schools, how many absences per day, what staffing agency you currently use, and what is not working. We tailor everything to your specific situation.
We get your district set up on Subbey
We onboard your schools onto Subbey and bring your existing substitute roster with you. Teachers and administrators learn the app in minutes because it is designed to be simple. You can start managing absences through Subbey immediately.
Grow your pool through SubPool
As high quality substitute teachers join SubPool in your area, you can browse profiles and add them to your district roster. Your bench grows over time, and your dependency on the staffing agency shrinks.
Reduce agency dependency on your timeline
Most districts transition gradually. You can keep your agency contract in place while you build your own pool through SubPool. Over a few months, the agency becomes a backup rather than your primary source. Your costs go down, your control goes up.
Public Schools by State
Frequently Asked Questions for Public School Districts
Public school districts can lower substitute teacher costs by building their own roster of subs through SubPool instead of paying staffing agency markups. Agencies typically charge $200 to $300 per sub per day, with a significant portion going to overhead and profit. With SubPool and the Subbey app, districts connect with subs directly and pay only the substitute's daily rate.
Public school districts can manage all of their schools from a single Subbey account. Administrators get a holistic view of every absence and every confirmed substitute across the entire district. Substitute pools can be shared across buildings or kept school-specific, depending on how the district wants to operate.
Yes. Most public school districts start by using SubPool alongside their existing staffing agency. As the district adds more substitutes to its own pool through SubPool and manages them through Subbey, the dependency on the agency shrinks naturally. There is no pressure to switch all at once. Most districts find that within a few months, their own roster handles the majority of absences.
Teachers post their absence on Subbey and can offer the job to their preferred subs first. If those subs are unavailable, the job goes to the broader district roster. Substitute teachers receive an instant notification and can accept with one tap. The whole process takes less than a minute and replaces phone calls, emails, and morning scrambles.
Absolutely. When your district onboards on Subbey, you bring your existing substitute roster with you. The subs you already trust and rely on are added to your Subbey account from day one. SubPool then helps you grow that roster over time with new quality candidates from your area.
SubPool is free for any school district that onboards on the Subbey app. There are no per-day fees, no markups, and no commitment to start. We work with public school districts to find a pricing structure that fits their budget and needs.
Stop Sending Money to Staffing Agencies. Start Building Your Own Pool.
Talk to our team about how SubPool and Subbey can lower your district's substitute costs and improve coverage. We work with public school districts of every size.