SubPool for Private Schools
Private schools operate on tuition revenue, and every dollar counts. When a staffing agency takes half of what you spend on a substitute teacher, that money is coming directly out of your school's budget for programs, teachers, and students.
SubPool helps every type of private school — Catholic diocesan schools, Jewish and other religious schools, and non-sectarian independent schools (including NAIS and ISACS members) — find quality substitutes who specifically want to work in a private school environment and manage them through the Subbey app. Lower costs. Better fit. Simpler workflow.
21,000+
Private Schools in the U.S.
5.7M
Students Served
$200–$300
Typical Agency Daily Rate
50%
Goes to Agency Markup
SubPool Works Across Every Private School Governance Model
Whatever your mission, tradition, or accreditation — SubPool has you covered.
From parish elementaries to diocesan high schools — SubPool supports Catholic schools across every U.S. diocese, including small rural parishes without dedicated substitute coordinators and large urban high schools with hundreds of teachers.
Lutheran schools, Jewish day schools, non-denominational Christian schools, and faith-based schools of every tradition. Substitutes are briefed on each school's faith-based expectations and classroom norms before their first day.
Non-sectarian independent schools including NAIS and ISACS members. Small classes, distinctive pedagogies (Harkness, project-based, IB), and tight-knit faculty cultures. SubPool sources subs who fit those environments, not generic agency placements.
Why Substitute Staffing Is Especially Painful for Private Schools
Private schools face the same substitute challenges as public schools, but with smaller budgets, smaller teams, and a higher need for the right cultural fit.
100%
Tuition-funded operations
Private schools do not get tax revenue. Every dollar spent on substitute staffing comes from tuition and donations. Agency markups are not just an inefficiency — they are a direct hit to your school's mission.
1–2
Person admin team in many schools
Most private schools do not have a dedicated substitute coordinator. The principal or office manager handles it on top of everything else. The system you use needs to work without training, paperwork, or complicated workflows.
Mission
Fit matters more than availability
Agencies send whoever is available. Private schools need substitutes who understand their values, their community, and their educational approach. You should be choosing your subs, not taking what an agency hands you.
How Much Could Your Private School Save?
Enter your numbers to see how much your school spends on staffing agency markups each year. Even small private schools save tens of thousands annually by eliminating the middleman.
Agency cost / year
$172,800
Direct cost / year
$86,400
Annual savings
$86,400
50% of your annual substitute budget is agency markup. That is $86,400 per year your private school could redirect to teacher salaries, student programs, or financial aid.
Built for Private School Administrators, Teachers, and Substitutes
Subbey is the substitute management app that everyone at your private school will love using. Designed to be simple enough for small teams, powerful enough for any school.
For Administrators
See every absence and every sub at a glance
Even a small private school benefits from a holistic view of coverage. Subbey shows you exactly which teachers will be out, which classrooms have a confirmed sub, and which still need to be filled. No spreadsheets, no phone trees, no guessing.
For Teachers
Find a sub in a few clicks and offer to preferred subs first
Private school teachers often have a small group of substitutes they trust to walk into their classroom. Subbey lets them offer the job to those preferred subs first. If those subs are not available, the job goes out to the broader school roster.
For Substitutes
Book jobs at your school with one tap
Quality substitutes love Subbey because it is the fastest way to book work. They get a notification, see the school and the details, and accept with one tap. No phone calls, no waiting on agencies. Quality candidates gravitate toward simple tools.
How Private Schools Get Started with SubPool
Talk to our team
We start with a conversation about your school. How big you are, what your current substitute process looks like, and what is not working. We tailor everything to private school operations specifically.
We get your school set up on Subbey
Onboarding takes minutes, not weeks. Bring your existing substitutes onto Subbey from day one. Teachers and administrators learn the app immediately because it is designed to be simple.
Find quality subs through SubPool
Browse substitute teacher profiles in your area. Filter by certifications, experience, and school type preference. Add the candidates who fit your school's mission to your roster.
Stop paying agency markups
Once you have a strong roster on Subbey, you can phase out your staffing agency entirely or use it only as backup. Every dollar of agency markup you eliminate stays in your school.
Private Schools by State
Frequently Asked Questions for Private Schools
Yes — SubPool supports every type of private school. Catholic diocesan schools, Lutheran and Jewish schools, non-denominational Christian schools, and non-sectarian independent schools (including NAIS and ISACS members) all work the same way. When substitutes apply to SubPool, they indicate which school types and environments they want to work in, so your school is matched with subs whose preferences align with your mission.
Private schools can lower substitute teacher costs by building their own roster of subs through SubPool instead of paying agency markups. Agencies typically charge $200 to $300 per sub per day, with half going to markup. For a private school with a small administrative team and tight budget, eliminating that markup keeps significant money in the school every year.
SubPool lets private school administrators browse substitute teacher profiles and review experience, certifications, and preferences before adding anyone to their roster. Subs on SubPool can indicate which school types they want to work in. This means private schools find candidates who specifically want to work in a private school environment and align with the school's mission.
Yes. Subbey is built to be simple for everyone. Most private schools do not have a dedicated substitute coordinator, so the app needs to work for administrators, teachers, and substitutes without training or complicated workflows. Teachers post absences in seconds. Subs accept with one tap. Administrators see everything at a glance.
Absolutely. When your school onboards on Subbey, you bring your existing substitute roster with you on day one. The subs you already trust are added to your account from the start. SubPool then helps you grow that roster over time with new quality candidates.
SubPool is free for any school that onboards on the Subbey app. There are no per-day fees, no markups, and no commitment to start. We work with private schools to find a pricing structure that fits their budget and needs.
Keep Your Tuition Dollars in Your Classrooms
Talk to our team about how SubPool and Subbey can help your private school lower substitute costs and find quality subs who align with your mission.